Detail of where to submit the form are in your Student Handbook. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Your claim will be considered by your department. review their decision. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. All Extenuating Circumstances claims must now be submitted on Portico. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. It is your responsibility to ensure that the work is submitted on time. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. HA %PDF-1.6 % This step-by-step guide will clarify how to do that. This will come into effect for 2024 applications (i.e. Enjoy! You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. EMC If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. However, you have the right to appeal your results via theAcademic Appeals Procedure. The receiving office will forward your form confidentially to the appropriateperson. A decision cannot be made until your evidence is received. Note that you can only self-certify if you submit your claim before the assignment deadline. ` & If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Sport is for everyone, and well help you find your level. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ At this point it is too late. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Not submit your assessment at the usual time, but have an opportunity . The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Yes, as long as they fall within the same 14-day period. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Check if your circumstance meets the grounds for EC. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Work will not be accepted by email. Step 3: submit your application. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. uM*\)+(. 'Extenuating Circumstances' are events that are . Your evidence will need to cover the full period for which you are requesting mitigation. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. We provide opportunities for 300 staff and have an annual turnover of more . If youre struggling with situations beyond your control, extenuating circumstances could help. HPpuVru0 Other universities may prefer to meet with you in person to decide how to move forward. You must submit your evidence within FOUR WEEKS of submitting your EC. You should receive a response withinone week of submitting the request for review. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. Usually, you apply through your subjects department. Letter or certificate froma doctor or other registered medical professional external totheUniversity. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Deadlines for Geography modules are available from the Moodle pages for each module. Source: Shutterstock. These include: If you think you fall into the first bracket of situations, you should escalate your application. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). You should be informed of the mitigation decision within one week of the EC Panelmeeting. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. Extenuating Circumstances'? You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). before 12.00 noon on the due date. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. there will be no penalty for submitting late). Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. See also Extenuating Circumstances and Reasonable Adjustments (section 10). You apply for extenuation via an online form. *'"&0M" f? What would you like the Union to do? Work will not be accepted by email. You will need to provide the additional evidence within four weeks of being contacted. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Figures captions and table titles. Well keep you active in a way that works for you. You can make an EC claim through Portico. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. EMC You should submit the EC on time and indicate that your evidence will be forthcoming. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. We are one of the largest student-led organisations in the UK. Work will not be accepted by email. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. Advertise a vacancy on our platform today. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Any claims submitted after the assessment has started must be accompanied by evidence. ECs are designed for emergencies. If you do not submit the requested evidence, your claim will normally be rejected. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Short-term support for illness, bereavement or other unexpected emergencies. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. You can find the full enhanced Extenuating Circumstances procedure here. how to apply for extenuating circumstances ucl. /Tx BMC UCL is yours, soshape it. Family emergency while studying abroad? This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. /Tx BMC EMC From a casual class to captaining a competitive club, live an active lifestyle with us. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. 419 0 obj <> endobj It is a charity with over 48,000 members. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. If you do not submit the requested evidence, your claim will normally be rejected. You may wish to start by speaking with your personal tutor. References in the text should be in the author/date (Harvard) format. However, you will need to explain why you didnt submit your EC on time. . Q!GQe#8! You can only request deferrals 2 weeks in advance of the event. Theywontusually accept things such as viruses, disk corruption, printer problems etc. Applying for an EC STEP 1. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision.

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